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- Promptivity <newsletter@promptivity.ai>
- Subject
- One AI Use Case: a plain-English explanation of any spreadsheet
The problem
Someone sent you a spreadsheet and expects you to have a view by 3pm.
Recommended approach
Use the AI built into your spreadsheet if you have it (Copilot in Excel or Gemini in Sheets). First explain what a row and each column mean, then ask for a few findings with the calculation behind each. Check key numbers in the sheet.
Try it today
- Define a row. Write one sentence: “Each row is…”.
- Explain unclear columns. Units, currencies, date ranges, abbreviations.
- Ask your question. Use the example request below.
- Ask for the calculation. Every finding must show the numbers behind it.
- Spot-check in the sheet. Recalculate one or two totals yourself with a filter or SUM.
Watch out for
- The data is personal or confidential and your tool isn't approved.
- High-stakes financial reporting: use a qualified person.
- Remove names and personal data before uploading to personal AI tools.
Learn more
Read the full guide: tool options, costs and evidence →
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